“Please be informed” can sound a bit formal or repetitive in certain contexts”
In professional communication, especially when dealing with colleagues, clients, or customers, sharing information effectively is crucial. One common phrase used to notify someone about important details is “Please be informed.” While this expression is polite and direct, there are many other ways to say the same thing that can fit different tones, levels of formality, and specific contexts.
Knowing when to use a different phrase can enhance the clarity and tone of your message. Whether you’re sending a formal email to a client, a quick note to a colleague, or a friendly reminder to a team member, choosing the right phrasing can make your communication more engaging and effective.
In this article, we will explore 35 alternative ways to say “Please be informed,” providing various options that can suit different scenarios, along with some additional tips on using these phrases.
35 Alternatives to “Please Be Informed”
1. “I would like to inform you…”
Scenario:
Notifying a client about an upcoming service interruption.
Subject Explanation:
This phrase is formal and direct, ideal for professional emails or official notices.
Additional Tip:
Use this when the information needs to be clear and formal, especially in business contexts.
2. “For your information…”
Scenario:
Sending a team member an update about a project’s progress.
Subject Explanation:
A neutral, non-intrusive way to provide information.
Additional Tip:
Perfect for less formal situations where you don’t require a response.
3. “Just to let you know…”
Scenario:
Letting a colleague know about a meeting change.
Subject Explanation:
This phrase is conversational and easygoing, suitable for less formal communication.
Additional Tip:
Best used when you’re giving a casual update or informal reminder.
4. “I wanted to bring to your attention…”
Scenario:
Informing a customer about new product features.
Subject Explanation:
This phrase is polite and slightly more formal, signaling that the information is important.
Additional Tip:
Great when you want to highlight something important without sounding overly authoritative.
5. “Please be advised…”
Scenario:
Notifying employees about changes in office hours during the holiday season.
Subject Explanation:
A more formal alternative that works well for professional or official notices.
Additional Tip:
Use this in situations that require a bit more seriousness or legal implications.
6. “I’d like to make you aware…”
Scenario:
Letting a team know about an approaching deadline.
Subject Explanation:
A polite and professional way to notify someone, often used in business settings.
Additional Tip:
Use when you need to emphasize the importance of the information without being too formal.
7. “I thought you should know…”
Scenario:
Informing a colleague about a recent policy change.
Subject Explanation:
A friendly yet direct way to pass on information.
Additional Tip:
Use this in casual or semi-formal communications, where you’re aiming for a more conversational tone.
8. “This is to notify you that…”
Scenario:
Sending a formal notice to a client about service changes.
Subject Explanation:
A formal and authoritative phrase, suitable for business correspondence.
Additional Tip:
Perfect for official notifications, especially in legal, finance, or regulatory settings.
9. “I would like to draw your attention to…”
Scenario:
Alerting a team member to an upcoming important meeting.
Subject Explanation:
This phrase is formal and emphasizes that the recipient’s attention is required.
Additional Tip:
Use in situations where the recipient needs to pay special attention to the information being shared.
10. “It’s important to note that…”
Scenario:
Notifying a client about critical changes in a contract.
Subject Explanation:
This is an informative, slightly formal way to highlight key information.
Additional Tip:
Use when you want to emphasize the significance of the details.
Other Ways to Say “Please Be Reminded”
11. “Please take note that…”
Scenario:
Letting employees know about an important change in the work schedule.
Subject Explanation:
A formal way of drawing attention to essential information.
Additional Tip:
Use when clarity and formality are needed, such as in legal or compliance-related communications.
12. “We wish to inform you…”
Scenario:
Informing clients about a new service offering.
Subject Explanation:
This is a formal and polite way to announce something important.
Additional Tip:
Great for official communications, especially in customer service or corporate settings.
13. “Kindly note that…”
Scenario:
Sharing a reminder about an upcoming deadline with your team.
Subject Explanation:
This phrase is polite and used in formal or semi-formal situations.
Additional Tip:
Best suited for professional but approachable communications.
14. “Just a quick update…”
Scenario:
Giving an update on a project’s progress to a supervisor.
Subject Explanation:
Casual and conversational, ideal for informal settings or internal communication.
Additional Tip:
Use when the information is relatively simple and doesn’t require much formality.
15. “I wanted to update you on…”
Scenario:
Informing a client about the status of an order.
Subject Explanation:
A friendly and professional phrase that is still direct enough to convey important information.
Additional Tip:
Use in client communication or updates that need to be timely.
16. “This is a reminder that…”
Scenario:
Sending a reminder about an upcoming meeting or deadline.
Subject Explanation:
A straightforward and polite way to make sure someone is aware of something important.
Additional Tip:
Great for ongoing reminders, like project deadlines or appointments.
17. “As a reminder…”
Scenario:
Notifying your team of a recurring task that needs to be done.
Subject Explanation:
This phrase is similar to the previous one, but it is a bit more casual.
Additional Tip:
It’s perfect for reminders that don’t require a lot of explanation.
18. “Please be aware that…”
Scenario:
Alerting employees to an emergency drill or training session.
Subject Explanation:
Formal and direct, useful for notifications that require attention.
Additional Tip:
A good option for formal or regulatory notifications.
19. “I’m writing to let you know…”
Scenario:
Informing a client about a new update to their account.
Subject Explanation:
This phrase is conversational and approachable, suitable for casual or semi-formal emails.
Additional Tip:
Use it when you want to maintain a friendly tone while still delivering important information.
20. “This is to remind you…”
Scenario:
Sending a reminder to a colleague about an outstanding task.
Subject Explanation:
It’s a direct and concise reminder, often used in emails or short notes.
Additional Tip:
Best used when you don’t want to over-complicate the message and just need a simple reminder.
21. “I would like to draw your attention…”
Scenario:
Alerting a colleague to a new company policy that requires their action.
Subject Explanation:
A formal yet helpful way to get someone’s attention regarding important information.
Additional Tip:
This phrase is often used in more professional or official communications and is ideal when you want the recipient to focus on something specific.
22. “Please take a moment to review…”
Scenario:
Sending a draft proposal to a client for feedback.
Subject Explanation:
This is a polite way to ask someone to go over something important.
Additional Tip:
Use it when you need someone to review a document or process but want to be gentle and respectful of their time.
23. “I just wanted to give you a heads-up…”
Scenario:
Notifying a team member about a potential delay in a project.
Subject Explanation:
A more casual and friendly way to let someone know about something important.
Additional Tip:
This phrase is perfect for informal settings or internal communications within a team or department.
24. “I thought it might be helpful to let you know…”
Scenario:
Giving feedback to a colleague about an upcoming project milestone.
Subject Explanation:
This phrase adds a touch of consideration and makes the communication feel more helpful and less formal.
Additional Tip:
Use when you want to sound thoughtful and not overly authoritative, especially in a collaborative setting.
25. “In case you were not aware…”
Scenario:
Updating a client about a service change they may not have been informed about.
Subject Explanation:
This phrase is slightly less formal and can be used when you want to provide a subtle reminder.
Additional Tip:
Best used when you suspect the recipient may not be up-to-date but want to be gentle about it.
26. “I wanted to highlight that…”
Scenario:
Pointing out an important change to a project that might affect deadlines.
Subject Explanation:
A professional and clear way to draw attention to something that requires action or focus.
Additional Tip:
It’s great for situations where you want to emphasize a specific detail or piece of information that is particularly significant.
27. “I’d like to make you aware of…”
Scenario:
Alerting a customer to an upcoming price change.
Subject Explanation:
A direct yet polite way to share important information.
Additional Tip:
Use it when you want to ensure the recipient understands the information’s importance.
28. “This serves as a reminder…”
Scenario:
Sending a reminder to your team about an upcoming meeting or task deadline.
Subject Explanation:
A clear, straightforward reminder that is often used in formal communication.
Additional Tip:
Perfect for situations where you need to ensure that someone does not forget about an important event or deadline.
29. “I’d like to inform you about…”
Scenario:
Letting a client know about a new feature in the product they purchased.
Subject Explanation:
A formal and respectful way of sharing information.
Additional Tip:
Use this phrase in client communication or official business settings where clarity and respect are important.
30. “For your reference…”
Scenario:
Providing documents or details that may help the recipient understand something better.
Subject Explanation:
A more casual yet polite way to offer additional information.
Additional Tip:
Ideal for situations where the information you’re sharing is supplementary or may not require immediate action but could be useful.
31. “Please be aware that…”
Scenario:
Notifying customers about a potential system downtime for maintenance.
Subject Explanation:
A polite but clear way of making the recipient aware of important updates.
Additional Tip:
Perfect for communications where urgency or awareness is key, such as service disruptions.
32. “I wanted to share with you…”
Scenario:
Letting a client know about a special promotion or deal.
Subject Explanation:
A conversational yet polite phrase that works well for less formal communications.
Additional Tip:
Use it in a context where the recipient might appreciate receiving additional information without feeling overwhelmed.
33. “As previously mentioned…”
Scenario:
Referring back to something you had shared earlier in a conversation or email.
Subject Explanation:
A gentle and respectful way to remind someone of prior information.
Additional Tip:
Best used when following up on information already communicated to the recipient.
34. “I’m reaching out to inform you…”
Scenario:
Sharing a policy update with your staff or team.
Subject Explanation:
A professional way to communicate important updates or news.
Additional Tip:
Use this phrase in emails, especially when the recipient is not expecting an update and you need to introduce new information.
35. “Please make a note of…”
Scenario:
Letting a client know about an upcoming change in their account details.
Subject Explanation:
A clear and direct phrase that signals the importance of the information.
Additional Tip:
It works well for cases where the recipient must act or remember the information in the future.
Pros and Cons of Alternative Phrases
Pros
- Tone Flexibility: You can adjust your tone from formal to informal, depending on the recipient and context.
- Clarity: Different phrases provide varied levels of emphasis, helping clarify the importance of the information.
- Engagement: By changing your wording, you can make your communication feel fresh and engaging, preventing it from sounding repetitive.
Cons
- Risk of Overuse: If not used carefully, these phrases can become redundant or overly repetitive.
- Tone Misalignment: Some phrases might sound too formal or informal for the context, leading to potential miscommunication.
- Ambiguity: Some alternatives might not be as clear as “Please be informed,” leading to confusion if the context is not established.
Conclusion
Choosing the right phrase to convey information is a key part of effective communication. By using one of the 35 alternatives to “Please be informed,” you can keep your communication engaging, clear, and tailored to the situation.
If you’re sending a formal email or a friendly reminder, selecting the appropriate phrase will help you convey your message in a way that resonates with the recipient.
Remember, the goal is to communicate efficiently and professionally while keeping the tone appropriate for the context. So, explore these alternatives and use the one that best suits your message and audience.
Hi, I’m Isabel: I’m passionate about turning language learning into a fun adventure. I believe in making every word exciting and memorable.
