Other Ways to Say “Please Be Advised”

Effective communication is an essential skill in both personal and professional settings. Phrases like “please be advised” are commonly used to add a formal tone to a message. However, overusing such expressions can sometimes make your writing feel repetitive or impersonal. Finding alternative ways to communicate the same meaning can improve the quality and clarity of your messages.

If you want to sound more natural and still maintain professionalism, there are many other phrases you can use. By varying your language, you can make your emails, memos, and other forms of communication more engaging and effective. Keep reading to discover 35 versatile alternatives that can elevate your language and suit different contexts.

Choosing the right phrase can depend on your audience and the situation. Some alternatives are better for formal communication, while others work well in more casual settings. This blog will not only give you alternatives but also guide you with scenarios, explanations, and practical tips to make your communication stand out.

35 Alternatives to “Please Be Advised”

1. “Kindly Note That”

Scenario: You’re informing a colleague, Priya, about a change in policy.
Explanation: This phrase works well when you want to draw attention to important information. For example, “Kindly note that the meeting has been rescheduled to 3 PM.” It adds a polite and professional tone without sounding overly formal.
Additional Tip: Use this in emails or announcements to maintain clarity and politeness.

2. “For Your Awareness”

Scenario: A manager, Alex, needs to inform his team about an upcoming system maintenance.
Explanation: “For your awareness” is a great way to introduce critical information. For instance, “For your awareness, the server will be down from 2 AM to 5 AM on Saturday.” This phrase ensures the message is understood as a heads-up.
Additional Tip: Use it when sharing details that may not require action but are still important.

3. “Please Note”

Scenario: You’re reminding a client, Sarah, about an approaching deadline.
Explanation: This alternative is direct and concise. For example, “Please note, the payment is due by the 15th of this month.” It’s formal yet approachable, making it perfect for emails.
Additional Tip: Keep the message brief and follow up with specific details when using this phrase.

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4. “Take Into Account”

Take Into Account

Scenario: Mark, a project lead, is advising his team to consider certain factors during planning.
Explanation: This phrase encourages thoughtful consideration. For example, “Take into account the budget limitations when proposing your ideas.” It conveys professionalism while being actionable.
Additional Tip: Pair this phrase with practical advice or instructions for added impact.

5. “Bear in Mind”

Scenario: You’re reminding a colleague, Rachel, to consider a critical detail in her report.
Explanation: “Bear in mind that the data needs to be updated before submission.” This phrase adds a personal touch and is suitable for both written and spoken communication.
Additional Tip: Use this in conversational contexts to keep your tone approachable.

6. “It’s Important to Remember That”

Scenario: A teacher, Mr. Logan, is giving instructions to his students before a test.
Explanation: This phrase emphasizes the significance of the information. For example, “It’s important to remember that calculators are not allowed during the exam.” It’s straightforward and effective.
Additional Tip: Use this when you want to stress key points to ensure understanding.

7. “As a Reminder”

Scenario: Lily, a team coordinator, is sending a follow-up email about an event.
Explanation: “As a reminder, please complete your RSVP by Friday.” This phrase works well for reiterating important information.
Additional Tip: Use sparingly to avoid sounding repetitive in follow-ups.

8. “To Highlight”

Scenario: David, a marketing lead, wants to emphasize a strategy during a meeting.
Explanation: “To highlight, our focus this quarter will be on increasing customer engagement.” This phrase is great for presentations and reports.
Additional Tip: Use it to emphasize points that require special attention.

9. “Let Me Point Out”

Scenario: A mentor, Sophie, is providing feedback to her mentee on a presentation.
Explanation: “Let me point out that your visuals were very effective.” This phrase is conversational and keeps the feedback constructive.
Additional Tip: Use this when giving personalized advice or comments.

10. “Keep in Mind”

Scenario: Jake, a supervisor, is discussing safety measures with his team.
Explanation: “Keep in mind the importance of wearing protective gear at all times.” This is a friendly yet serious way to remind someone of crucial details.
Additional Tip: Pair this with examples or consequences to enhance the message’s impact.

11. “For Your Information”

Scenario: Linda, a receptionist, is notifying an office visitor about security protocols.
Explanation: “For your information, visitors must sign in at the front desk.” This phrase is direct and informative.
Additional Tip: Use it for factual statements without requiring immediate action.

12. “Just a Heads-Up”

Scenario: You’re informing a colleague, Mia, about a delay in delivery.
Explanation: “Just a heads-up, the shipment might be delayed due to weather conditions.” This casual phrase is perfect for informal updates.
Additional Tip: Reserve this for situations where the tone can be relaxed.

13. “Allow Me to Inform You That”

Scenario: A customer service representative, John, is addressing a customer’s query.
Explanation: “Allow me to inform you that your order has been shipped.” This phrase is polite and works well in formal correspondence.
Additional Tip: Use it to maintain a courteous tone in customer interactions.

14. “To Make You Aware”

Scenario: Emily, a team leader, is sharing new regulations with her staff.
Explanation: This phrase ensures clarity when conveying vital information. For example, “To make you aware, the dress code policy has been updated.” It’s professional and direct.
Additional Tip: Use this to share updates that might directly impact the recipient.

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15. “Take Note Of”

Scenario: James, a lecturer, is addressing his class about assignment deadlines.
Explanation: This is a concise and firm way to emphasize details. For instance, “Take note of the final submission date: March 10th.” It commands attention without sounding harsh.
Additional Tip: Use this for details that are critical to remember.

16. “You Should Be Aware That”

Scenario: Emma, an HR manager, is informing employees about a new company policy.
Explanation: “You should be aware that all team members must complete compliance training by Friday.” This phrase directly addresses the importance of the information while maintaining professionalism.
Additional Tip: Use this when addressing policies or actions that require acknowledgment from the recipient.

17. “This Is to Notify You That”

Scenario: A school principal, Mr. Clark, is sending a notice to parents.
Explanation: “This is to notify you that parent-teacher conferences will take place next week.” This formal phrase is ideal for official announcements or notices.
Additional Tip: Follow this phrase with detailed information to avoid ambiguity.

18. “To Bring to Your Attention”

Scenario: A project manager, Daniel, is flagging an issue during a team meeting.
Explanation: “I’d like to bring to your attention a delay in the delivery of key materials.” This phrase is effective for emphasizing urgent or critical matters.
Additional Tip: Use this phrase sparingly to maintain its impact for significant updates.

19. “Let It Be Known That”

Scenario: Alice, a legal advisor, is addressing a contractual clause.
Explanation: “Let it be known that all parties must adhere to the confidentiality agreement.” This phrase carries a formal and assertive tone, suitable for legal or authoritative contexts.
Additional Tip: Avoid casual use of this phrase as it can sound overly formal.

20. “Just Letting You Know”

Scenario: Mark, a colleague, is informing Jane about a minor change in schedule.
Explanation: “Just letting you know, the meeting time has been shifted to 2 PM.” This informal phrase is best suited for casual workplace communication.
Additional Tip: Pair this phrase with a friendly tone in spoken or written exchanges.

21. “A Quick Reminder That”

Quick Reminder

Scenario: Rachel, a fitness instructor, is reminding her class about session timings.
Explanation: “A quick reminder that the yoga class starts at 6 PM tomorrow.” This phrase is short and to the point, perfect for follow-ups.
Additional Tip: Use this for non-critical reminders to keep it light and engaging.

22. “It’s Worth Mentioning That”

Scenario: Olivia, a mentor, is advising her mentee about career strategies.
Explanation: “It’s worth mentioning that networking events can greatly enhance your career prospects.” This phrase adds a thoughtful and conversational tone to advice.
Additional Tip: Use this when offering suggestions or sharing insights.

23. “May I Bring to Your Notice”

Scenario: An administrator, Mr. Johnson, is addressing a compliance issue.
Explanation: “May I bring to your notice that there are pending forms to be submitted by your department.” This polite phrase works well in formal or semi-formal communications.
Additional Tip: Use this phrase for situations that need resolution or acknowledgment.

24. “I’d Like to Share That”

Scenario: Anna, a team leader, is sharing positive news with her team.
Explanation: “I’d like to share that our team’s project was highly appreciated by the client.” This phrase is excellent for creating a collaborative and positive tone.
Additional Tip: Use this for good news or updates to maintain morale and rapport.

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25. “We Would Like to Inform You That”

Scenario: A customer service representative is notifying a client about a service change.
Explanation: “We would like to inform you that your account will be upgraded to the premium plan on January 1st.” This phrase is professional and courteous.
Additional Tip: Use this for formal business updates to ensure clarity and respect.

26. “I’d Like to Bring Up That”

Scenario: Nick, a team member, is addressing an idea during a brainstorming session.
Explanation: “I’d like to bring up that adopting this strategy could reduce our costs significantly.” This phrase is casual yet assertive, great for open discussions.
Additional Tip: Follow up with supporting details to strengthen your point.

27. “This Is to Bring to Light”

Scenario: Mia, a journalist, is highlighting an overlooked community issue.
Explanation: “This is to bring to light the challenges faced by local farmers.” This phrase adds weight to the message and emphasizes the importance of the topic.
Additional Tip: Use this phrase to draw attention to matters that need urgent or thoughtful consideration.

28. “You Are Advised to”

Scenario: A travel agent is providing instructions to a traveler.
Explanation: “You are advised to arrive at the airport at least two hours before your flight.” This phrase is formal and instructional.
Additional Tip: Use this when giving actionable advice or instructions.

29. “Here’s Something to Keep in Mind”

Scenario: Emily, a consultant, is briefing a client about project deadlines.
Explanation: “Here’s something to keep in mind: delays in approvals could impact the project timeline.” This phrase is conversational and encourages attentiveness.
Additional Tip: Use this to emphasize key points while maintaining a friendly tone.

30. “I’d Recommend Considering”

Scenario: Liam, a sales representative, is pitching a new product to a client.
Explanation: “I’d recommend considering the upgraded model for better performance.” This phrase is polite and persuasive, perfect for professional suggestions.
Additional Tip: Combine this phrase with clear benefits to make your recommendation stronger.

31. “You Might Want to Be Aware”

Scenario: Sarah, a software developer, is discussing a potential bug with her team.
Explanation: “You might want to be aware that this feature may cause compatibility issues.” This phrase is conversational and suggests caution.
Additional Tip: Use this for collaborative environments where mutual awareness is key.

32. “Please Take This Into Consideration”

Scenario: A supplier is informing a client about shipping constraints.
Explanation: “Please take this into consideration when placing future orders to avoid delays.” This phrase is formal and polite.
Additional Tip: Use this when requesting action or acknowledgment.

33. “Let’s Keep in Mind That”

Scenario: A team leader, Kevin, is reminding his team about budget constraints.
Explanation: “Let’s keep in mind that we need to stay within the allocated budget for this project.” This inclusive phrase encourages teamwork and consideration.
Additional Tip: Use this to foster a collaborative mindset.

34. “A Word of Caution”

Scenario: A financial advisor, Maria, is advising her client on investments.
Explanation: “A word of caution: high-risk investments may not suit your current financial goals.” This phrase is direct and thoughtful.
Additional Tip: Use this when addressing sensitive or risky topics.

35. “Be Informed That”

Scenario: An IT department is notifying staff about system maintenance.
Explanation: “Be informed that the system will be unavailable from 1 AM to 4 AM for scheduled maintenance.” This phrase is formal and precise.
Additional Tip: Use this for official communications that require clarity and brevity.

Pros and Cons of Using Alternatives

Pros

  • Enhanced Clarity: Using varied phrases avoids repetition and makes your message clearer.
  • Improved Engagement: Different phrases can better suit specific audiences or tones.
  • Professionalism: Alternatives can add polish and professionalism to your communication.

Cons

  • Risk of Overcomplication: Using too many variations can confuse the reader.
  • Context Dependency: Some alternatives may not fit all scenarios, requiring careful choice.

Conclusion

Exploring alternatives to “please be advised can elevate your communication skills, making your messages more engaging and tailored to different audiences. By selecting the right phrases, you ensure clarity, professionalism, and impact. Whether you’re writing to a colleague, client, or audience, these options allow you to adapt your tone effectively.

Start experimenting with these phrases today and transform your writing into a more dynamic and relatable form of communication.

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