Professional Ways to Say “This Is to Inform You”

Effective communication is a cornerstone of professional interactions. When delivering important information, the way you phrase your message can impact how it is received and acted upon. The phrase “This is to inform you” is commonly used to convey information, but it may come across as overly formal or outdated in certain contexts. Opting for more polished or nuanced alternatives can enhance your professionalism and clarity.

In professional settings, choosing the right phrase to introduce information is essential for maintaining a respectful and engaging tone. Whether you’re sending a formal notice, drafting a business email, or addressing a meeting, selecting an appropriate expression can improve the effectiveness of your communication and reflect positively on your professionalism.

In this blog, we will explore various professional ways to say “this is to inform you.” Each alternative will be illustrated with practical scenarios, subject explanations, and additional tips to help you apply these expressions effectively. By understanding and implementing these alternatives, you can refine your communication skills and ensure your messages are conveyed with the appropriate level of professionalism.

Read Also More:  35 Other Ways to Say “I Was Wondering”

25 Professional Ways to Say “This Is to Inform You”

1. “Please be advised that”

Scenario: Sending a formal notice about policy changes.
Subject Explanation: This phrase indicates that the recipient should take note of the information provided, maintaining a respectful and professional tone.

Additional Tip: Use this when you need to ensure the recipient acknowledges and understands important information.

2. “We wish to notify you that”

Scenario: Informing clients about an upcoming service interruption.
Subject Explanation: This formal expression communicates that you are providing important information, ensuring clarity and professionalism.

Additional Tip: Ideal for situations where you want to formally notify the recipient of significant updates.

3. “Kindly note that”

Scenario: Updating employees about changes in office hours.
Subject Explanation: This polite phrase requests the recipient’s attention to important details, demonstrating professionalism and courtesy.

Additional Tip: Use this when you want to convey information in a respectful and considerate manner.

4. “We would like to inform you that”

Scenario: Announcing a new product launch to stakeholders.
Subject Explanation: This phrase formally introduces the information you are providing, ensuring it is communicated clearly and professionally.

Additional Tip: Suitable for formal announcements where clarity and professionalism are required.

5. “I would like to bring to your attention”

Scenario: Notifying a team about changes in project deadlines.
Subject Explanation: This expression highlights the importance of the information being shared, ensuring it is recognized and addressed appropriately.

Additional Tip: Effective for drawing attention to critical updates or changes.

6. “Please take note of the following”

Scenario: Sharing updated compliance guidelines with colleagues.
Subject Explanation: This phrase directs the recipient’s attention to the important details being shared, maintaining a professional tone.

Additional Tip: Use this when you need to ensure the recipient reviews specific information carefully.

7. “I would like to update you on”

Scenario: Providing a status report on a business project.
Subject Explanation: This phrase introduces an update or new information, ensuring the recipient is informed of recent developments.

Additional Tip: Ideal for regular updates or progress reports.

8. “For your information”

"For your information"

Scenario: Sending a reminder about an upcoming meeting.
Subject Explanation: This phrase indicates that the information is being shared for the recipient’s awareness, keeping the tone professional and neutral.

Additional Tip: Use this when sharing information that is relevant but does not require immediate action.

9. “We wish to advise you that”

Scenario: Informing clients of changes in terms and conditions.
Subject Explanation: This formal phrase conveys important information while maintaining a professional and respectful tone.

Read Also More:  Overview of Parts of Speech

Additional Tip: Suitable for formal communications where important details need to be communicated.

10. “This message is to notify you that”

Scenario: Announcing a scheduled maintenance period to customers.
Subject Explanation: This phrase formally introduces the notification, ensuring the recipient is informed of the relevant details.

Additional Tip: Use this for formal notifications that require clear and precise communication.

11. “I am writing to inform you that”

Scenario: Communicating a policy update to employees.
Subject Explanation: This phrase introduces the purpose of the communication, ensuring the recipient understands the intent behind the message.

Additional Tip: Effective for formal letters or emails where clarity is crucial.

12. “We would like to make you aware of”

Scenario: Informing stakeholders about a new initiative.
Subject Explanation: This phrase introduces important information in a professional manner, ensuring that the recipient is aware of key details.

Additional Tip: Ideal for introducing new initiatives or important updates.

13. “Please be informed that”

Scenario: Notifying clients of a change in contact information.
Subject Explanation: This formal phrase ensures that the recipient is made aware of the information being shared.

Additional Tip: Use this when you need to formally communicate changes or updates.

14. “We are pleased to announce”

Scenario: Sharing news about a company achievement.
Subject Explanation: This phrase conveys information in a positive and professional manner, suitable for announcements and updates.

Additional Tip: Effective for conveying positive news or achievements.

15. “I am reaching out to let you know”

Scenario: Informing a team about new procedures.
Subject Explanation: This phrase introduces the information in a professional yet approachable manner, suitable for internal communications.

Additional Tip: Use this for less formal internal updates where a conversational tone is acceptable.

16. “I would like to notify you of”

Scenario: Announcing a change in project scope to a client.
Subject Explanation: This phrase formally introduces the notification, ensuring the recipient is informed of significant changes.

Additional Tip: Ideal for formal notifications that require clear communication of important details.

17. “This is to bring to your attention”

Scenario: Notifying stakeholders of a regulatory change.
Subject Explanation: This phrase directs the recipient’s attention to important information, maintaining a professional and formal tone.

Additional Tip: Use this for formal communications where highlighting important details is necessary.

18. “We wish to update you on”

Scenario: Providing an update on financial performance to investors.
Subject Explanation: This phrase introduces an update or new information, ensuring the recipient is kept informed of recent developments.

Read Also More:  35 Other Ways to Say "Please Provide"

Additional Tip: Effective for financial or performance-related updates.

19. “I would like to inform you about”

Scenario: Sharing information about a new policy with employees.
Subject Explanation: This phrase introduces the subject matter of the communication, ensuring clarity and professionalism.

Additional Tip: Use this for formal communication where clarity and directness are needed.

20. “Please be aware that”

"Please be aware that"

Scenario: Informing customers of a change in service hours.
Subject Explanation: This phrase conveys important information in a professional manner, ensuring the recipient is aware of the update.

Additional Tip: Suitable for notifications where the recipient needs to be informed of changes.

21. “I am writing to update you on”

Scenario: Sending an update on project milestones to a client.
Subject Explanation: This phrase introduces an update, ensuring the recipient is kept informed of progress or changes.

Additional Tip: Ideal for providing updates on ongoing projects or tasks.

22. “We wish to inform you that”

Scenario: Notifying employees of a new training program.
Subject Explanation: This phrase formally communicates important information, maintaining a professional tone.

Additional Tip: Effective for formal announcements and notifications.

23. “This notice is to inform you”

Scenario: Communicating an urgent change in procedures.
Subject Explanation: This formal phrase introduces the notice, ensuring that the recipient is made aware of critical information.

Additional Tip: Use this for urgent notifications where immediate attention is required.

24. “We are writing to inform you of”

Scenario: Announcing a change in company policy to stakeholders.
Subject Explanation: This phrase introduces important information, ensuring clarity and professionalism.

Additional Tip: Suitable for formal communications where changes need to be clearly conveyed.

25. “I would like to update you regarding”

Scenario: Providing an update on a contract negotiation to a partner.
Subject Explanation: This phrase introduces an update, ensuring that the recipient is informed of recent developments.

Additional Tip: Use this when providing updates on specific topics or ongoing discussions.

Additional Tips and Insights

Tips for Effective Communication:

  1. Match the Formality: Choose a phrase that aligns with the formality of your communication. Ensure your expression matches the tone and context of your message.
  2. Be Clear and Specific: Provide clear and specific information to avoid misunderstandings. Ensure that the recipient understands the relevance and importance of the information shared.
  3. Consider the Audience: Tailor your language to the recipient’s level of familiarity with the topic and the formality of the communication.
  4. Follow Up Appropriately: If the information requires further action or response, include follow-up instructions or expectations in your message.

Pros and Cons

Pros

  • Enhanced Professionalism: Using formal alternatives demonstrates respect and maintains a high standard of communication.
  • Clear Communication: Formal phrases help ensure that important information is communicated clearly and professionally.
  • Positive Impression: Professional expressions can leave a positive impression on colleagues, clients, and stakeholders.

Cons

  • Potential Overuse: Overusing formal phrases might come across as insincere or overly rigid in some contexts.
  • Context Sensitivity: Choosing the wrong level of formality can impact the effectiveness of your communication.

Conclusion

Selecting the right phrase to convey information professionally is crucial for effective communication. By using these alternatives to “this is to inform you,” you can enhance the clarity and professionalism of your messages.

Whether you’re delivering formal notices, updates, or announcements, choosing the appropriate expression helps ensure that your information is communicated effectively and respectfully. Remember to consider the context, audience, and purpose of your message to select the most suitable phrase for your communication needs.

Leave a Comment