35 Other Ways to Say “Please Keep in Mind”

“Sometimes, finding the right words can make all the difference.”

When communicating, it’s important to express yourself in ways that connect well with your audience. Whether you’re writing an email, speaking in a meeting, or texting a friend, there are many situations where you’ll want to remind someone about something in a polite and effective way. Instead of always using the phrase “please keep in mind,” there are countless alternatives that can sound more personal, engaging, or professional.

In this blog, we will explore various alternatives to “please keep in mind” that can make your language stand out. By using different phrases, you can better tailor your message to the situation, whether it’s a casual conversation or a formal discussion. This is your opportunity to enhance your communication and make a lasting impression.

The following sections will offer 35 useful alternatives to the phrase “please keep in mind,” complete with practical scenarios, explanations, and additional tips on how to use these phrases effectively. You’ll also learn when each alternative is most suitable and how to incorporate them into your daily interactions.

35 Alternatives to “Please Keep in Mind”

1. “Remember that…”

Scenario:

You’re emailing a colleague about an upcoming project deadline.

Explanation:

This is a straightforward reminder that keeps things casual yet professional. It gently signals that something important needs attention without sounding overly formal.

Additional Tip:

Use this when you need to be clear but don’t want to sound too forceful. It’s great for friendly or collaborative environments.

2. “Don’t forget to…”

Scenario:

You’re texting your friend to remind them about an event later in the day.

Explanation:

This phrase adds a lighthearted and informal touch, making it suitable for casual reminders. It encourages someone not to overlook something without any added pressure.

Additional Tip:

Perfect for personal messages or informal work environments, but avoid using it in highly professional settings.

3. “Keep in consideration…”

Scenario:

You’re drafting a formal memo to your team regarding upcoming policy changes.

Explanation:

This option works well in more formal communications. It asks the reader to think about something seriously, suggesting it’s important to factor into decisions or actions.

Additional Tip:

Best used in formal emails or meetings, especially when you want to highlight critical information.

4. “Take into account…”

Scenario:

You’re discussing budget constraints with a client.

Explanation:

This phrase implies that something should be weighed when making decisions. It’s professional and suggests thoughtful consideration.

Additional Tip:

Ideal for professional conversations, especially when explaining complex matters that involve multiple factors.

5. “Bear in mind…”

Scenario:

You’re giving a presentation and want to emphasize a key point.

Explanation:

This alternative is formal yet approachable, making it suitable for presentations or reports. It adds a level of sophistication to your message while keeping the tone neutral.

Additional Tip:

Use it to emphasize critical points without sounding too repetitive or overly polite.

6. “Just a heads-up…”

Scenario:

You’re chatting with a coworker about an upcoming change in the schedule.

Explanation:

This is a casual way of giving someone a reminder. It’s perfect for friendly, informal interactions where you don’t want to sound too serious.

Additional Tip:

Best used in informal communication with friends or colleagues. It helps keep the tone light.

7. “Kindly note that…”

Scenario:

You’re writing a formal letter to notify a client of new procedures.

Explanation:

This phrase is polite and professional, making it perfect for formal communications. It softly requests attention without being too direct or demanding.

Additional Tip:

Commonly used in emails or letters in business settings, particularly in customer service or official notifications.

8. “It’s worth noting that…”

Scenario:

You’re drafting a report and want to highlight some key findings.

Explanation:

This phrase is a polite way of flagging important information, often used in reports, presentations, or emails. It invites the reader to take note without making it sound like a command.

Additional Tip:

Great for semi-formal communications, especially when discussing research or data.

9. “Please be aware…”

Scenario:

You’re sending out a company-wide email about policy changes.

Explanation:

This phrase is more direct but still maintains a professional tone. It’s often used in situations where the information shared is crucial and needs to be acknowledged.

Additional Tip:

Works well in business contexts where you need to be firm but polite, especially when notifying large groups.

10. “May I remind you that…”

Scenario:

You’re writing a polite follow-up email regarding an overdue payment.

Explanation:

This phrase is formal and slightly more direct. It works well when you need to prompt someone about something specific without sounding aggressive.

Additional Tip:

Best suited for situations where a reminder is necessary but you still want to maintain professionalism.

11. “Let’s not forget…”

Scenario:

You’re in a team meeting discussing key project goals.

Explanation:

This is a friendly, inclusive way to remind people of something important. It’s useful in team settings where collaboration is key.

Additional Tip:

Use this in group discussions or meetings where you want to emphasize unity and shared responsibility.

12. “As a gentle reminder…”

Scenario:

You’re emailing a client to remind them about an upcoming meeting.

Explanation:

This phrase is polite and non-intrusive, making it a good choice for professional reminders that require a softer approach.

Additional Tip:

Great for professional emails, especially when dealing with clients or colleagues you want to maintain a good relationship with.

13. “Be mindful of…”

Scenario:

You’re discussing workload distribution with your team.

Explanation:

This phrase is direct yet polite, often used in semi-formal to formal situations. It encourages people to be aware without sounding too commanding.

Additional Tip:

Perfect for workplace discussions or professional emails, especially when discussing deadlines or tasks.

14. “Take note of…”

Scenario:

You’re writing instructions for a new process.

Explanation:

This phrase is straightforward and direct, perfect for formal instructions or guidelines. It’s clear and concise, leaving no room for ambiguity.

Additional Tip:

Use this in formal documentation or instructions, particularly when precision is key.

15. “Keep this in view…”

Scenario:

You’re presenting a proposal to your boss.

Explanation:

This is a slightly more formal way to suggest that someone keeps something in mind. It works well when you want to keep the conversation professional but not too stiff.

Additional Tip:

It’s ideal for formal presentations or emails where you want to convey a serious tone without being too rigid.

16. “Just to remind you…”

Scenario:

You’re following up with your coworker about an upcoming deadline.

Explanation:

This phrase is a simple way to refresh someone’s memory without sounding too formal. It’s direct but friendly, making it perfect for casual reminders.

Additional Tip:

This is great for reminders in casual work settings or personal interactions. Be mindful of not overusing it to avoid sounding repetitive.

17. “As a quick reminder…”

Scenario:

You’re sending a brief email to remind your client about an upcoming meeting.

Explanation:

This phrase is short and to the point, making it perfect for quick updates or reminders. It gets straight to the point without extra fluff.

Additional Tip:

Best used in short emails or messages, especially when time is of the essence. This works well when brevity is needed.

18. “Keep in perspective…”

Scenario:

You’re advising your team on a potential obstacle during a project.

Explanation:

This phrase adds a thoughtful touch to your reminder, encouraging people to look at the bigger picture. It’s especially useful when discussing long-term goals or complex situations.

Additional Tip:

Use this when you want to emphasize strategic thinking, making it ideal for meetings or strategic discussions.

19. “Don’t lose sight of…”

Scenario:

You’re discussing a project’s key objectives with your team.

Explanation:

This phrase works well to remind someone of the primary focus of a task or goal. It adds a motivational touch, especially in work environments.

Additional Tip:

It’s perfect for situations where staying focused is key. This works well in motivational speeches or team discussions.

20. “It’s important to note…”

Scenario:

You’re giving instructions for a task and want to emphasize key steps.

Explanation:

This phrase is often used in professional and instructional settings. It adds emphasis to critical information without sounding overly formal.

Additional Tip:

Great for both formal and semi-formal settings. It’s particularly useful in reports, emails, or meetings when you need to highlight key points.

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21. “Let’s not overlook…”

Scenario:

You’re addressing a minor issue that might affect the project’s outcome.

Explanation:

This phrase politely warns against ignoring something important. It’s useful when you need to bring attention to a detail that could be forgotten.

Additional Tip:

Use this phrase when dealing with small but important details. It’s particularly effective in team meetings or project reviews.

22. “Make sure to consider…”

Scenario:

You’re advising a colleague on the different factors that could influence a decision.

Explanation:

This phrase offers a polite nudge, encouraging the recipient to think carefully about something. It’s slightly more informal but still professional enough for most work environments.

Additional Tip:

Best used in discussions or emails where you want to prompt thoughtful decision-making. It’s particularly useful for planning or strategic thinking.

23. “It would be helpful to…”

Scenario:

You’re suggesting to your team a new approach to a project.

Explanation:

This phrase gently encourages someone to keep something in mind, without making it sound like a requirement. It’s a great way to offer suggestions in a polite manner.

Additional Tip:

Use this phrase in collaborative settings where you want to provide guidance without sounding too authoritative.

24. “Ensure that…”

Scenario:

You’re giving instructions on how to complete a task correctly.

Explanation:

This phrase is direct and to the point. It’s ideal for situations where accuracy and attention to detail are important, such as giving directions or technical advice.

Additional Tip:

It’s best used in formal instructions or guidelines, especially in professional environments where precision is key.

25. “Be sure to remember…”

Scenario:

You’re reminding your team about an upcoming deadline in a project meeting.

Explanation:

This is a gentle reminder that urges someone not to forget something important. It’s more personal than “please keep in mind” and can be used in both formal and informal settings.

Additional Tip:

Use this phrase when you want to sound personable and engaging. It’s particularly effective in team environments.

26. “I’d like to point out…”

Scenario:

You’re presenting data during a team meeting and want to emphasize a critical piece of information.

Explanation:

This phrase directs attention to something specific without being overly direct. It’s polite yet effective in bringing focus to important details.

Additional Tip:

Use this in presentations or meetings where you want to sound professional but not too commanding.

27. “Let me remind you that…”

Scenario:

You’re sending a follow-up email regarding an earlier discussion.

Explanation:

This is a slightly more formal version of “just a reminder” and works well in situations where you need to be polite but firm. It’s great for reminders that carry more weight.

Additional Tip:

Best suited for formal communication, especially when dealing with important matters that need to be revisited.

28. “It’s crucial to keep in mind…”

Scenario:

You’re explaining the importance of following safety protocols during a team briefing.

Explanation:

This phrase emphasizes the importance of the information being shared. It adds a sense of urgency or seriousness, making it suitable for critical messages.

Additional Tip:

Use this when the information being shared is essential and potentially high-stakes, such as in safety briefings or compliance discussions.

29. “Let’s not lose track of…”

Scenario:

You’re discussing the timeline of a project and want to emphasize staying on schedule.

Explanation:

This phrase helps to remind people about deadlines or goals that should not be forgotten. It adds a motivational touch, perfect for keeping people focused.

Additional Tip:

Ideal for team meetings or project updates, especially when keeping everyone aligned on goals.

30. “Please keep in sight…”

Scenario:

You’re reminding your team of the project’s long-term objectives during a planning meeting.

Explanation:

This phrase is a polite way to ensure that people are focusing on key goals or objectives. It’s slightly more formal and works well in professional settings.

Additional Tip:

Best used when discussing long-term plans or goals, especially in strategic meetings or reports.

31. “It’s advisable to remember…”

Scenario:

You’re giving advice to a client about the potential outcomes of their decision.

Explanation:

This phrase is more formal and is often used when giving professional advice. It gently nudges the recipient to remember something important in their decision-making.

Additional Tip:

Great for professional settings where you want to sound knowledgeable and authoritative without being too direct.

32. “Take this into mind…”

Scenario:

You’re presenting multiple options to a colleague and want them to consider one particular detail.

Explanation:

This phrase works well in situations where you want someone to carefully consider a detail without sounding forceful. It’s slightly more casual, making it versatile for various contexts.

Additional Tip:

Use this in both formal and informal settings where thoughtful consideration is required.

33. “Just bear this in mind…”

Scenario:

You’re having a casual conversation with a colleague about future project possibilities.

Explanation:

This is a more relaxed way to ask someone to remember something, making it perfect for informal conversations. It maintains a light tone while still being effective.

Additional Tip:

Best used in informal settings or friendly work environments. It keeps things casual but ensures the point is made.

34. “Be certain to consider…”

Scenario:

You’re advising your team on potential risks in a new project.

Explanation:

This phrase adds a sense of importance and urgency, making it suitable for risk assessments or critical project discussions. It politely pushes the listener to pay close attention.

Additional Tip:

Use this when discussing important factors that need to be carefully weighed, particularly in project planning or decision-making.

35. “Do not overlook…”

Scenario:

You’re giving instructions to your team about a critical detail in a project.

Explanation:

This phrase is direct and firm, used to emphasize something that should not be forgotten. It’s great for situations where missing something could have significant consequences.

Additional Tip:

Best used in situations where attention to detail is crucial, such as during project briefings or task instructions.

Pros and Cons of Using Alternative Phrases

Pros:

• Personalization: You can tailor your message to fit the tone and context, making communication more effective.
• Enhanced Clarity: By using varied phrases, you can avoid misinterpretations and make your point clearer.
• Professionalism: Using the right phrase in the right context helps maintain professionalism, especially in formal settings.

Cons:

• Inconsistency: Using too many different phrases may confuse the recipient if not used appropriately.
• Tone Sensitivity: Certain alternatives might come off as too informal or too formal, depending on the situation, so careful selection is needed.
• Learning Curve: It takes practice to master which phrases to use in specific scenarios, requiring a bit of thought before communicating.

Conclusion

Mastering different ways to say “please keep in mind” can elevate your communication skills, allowing you to be more persuasive, thoughtful, and clear. By using alternatives that match the tone, formality, and context of the conversation, you ensure your message is received in the best possible way. Whether you’re writing an email, speaking in a meeting, or texting a friend, having these phrases in your toolkit will help you engage more effectively with your audience.

Remember, effective communication is all about balance—choosing the right words at the right time can make a significant difference in how your message is perceived. By practicing these alternatives, you’ll enhance both your personal and professional interactions.

Answer to key questions

1. Can I use these alternatives in casual settings?

Yes, many of these phrases, such as “Just a reminder” or “Bear this in mind,” are perfectly suitable for casual conversations.

2. Are these phrases appropriate for formal communication?

Absolutely. Phrases like “It’s crucial to keep in mind” and “It’s important to note” work well in formal contexts, such as professional emails or presentations.

3. How do I choose the right phrase for a specific context?

Consider the tone and formality of the situation. For formal settings, choose more structured phrases like “Ensure that…” or “It’s advisable to remember…”. In casual contexts, go for softer options like “Just a quick reminder…”.

4. Can using too many alternatives be confusing?

Yes, using a wide range of phrases can sometimes confuse the recipient. Stick to a few that fit the tone and context of your communication.

5. How can I avoid sounding repetitive when reminding someone?

Switching between these alternative phrases allows you to remind someone without sounding repetitive. Adjust the phrasing based on the situation and the importance of the reminder.