“Please be reminded of an important detail — ensure your message is clear and concise!”
In various settings, from professional emails to friendly reminders, we often need to bring attention back to key details. Using the phrase “Please be reminded” can sound formal, but overuse can make communication feel repetitive or impersonal. Therefore, finding alternative ways to remind someone politely while maintaining clarity and professionalism is crucial.
Whether you’re sending a formal memo to a coworker, following up with a client, or just gently nudging a friend, having a diverse set of phrases can make your reminders more effective and engaging. In this article, we’ll explore 35 creative alternatives to “Please Be Reminded,” each suited to different contexts and situations. These alternatives will help you convey reminders with the appropriate tone, ensuring your message is both respectful and clear.
Now, let’s delve into these alternatives and discover how they can be used in various scenarios to make your communication smooth and efficient.
35 Ways to Say “Please Be Reminded”
1. “Just a quick reminder that…”
Scenario:
You’re reminding a colleague about an upcoming meeting scheduled for tomorrow.
Subject Explanation:
This phrase is direct yet friendly, making it suitable for both formal and informal reminders. It’s a quick way to bring attention back to something previously discussed.
Additional Tip:
Ideal for reminding someone without making them feel like they’ve forgotten something important.
2. “Don’t forget to…”
Scenario:
Sending a note to a friend who agreed to bring snacks for an event you’re organizing.
Subject Explanation:
This is a casual reminder that’s perfect for informal situations. It’s straightforward and familiar, making it suitable for friends or peers.
Additional Tip:
Use this when you have a close relationship with the person you’re reminding.
3. “This is a friendly reminder that…”
Scenario:
You need to remind a client about an approaching payment deadline.
Subject Explanation:
A polite way to address a reminder, especially in professional or semi-formal contexts. It maintains a positive tone while emphasizing the message.
Additional Tip:
This phrase works well in customer service or client relations to maintain professionalism.
4. “Please don’t forget…”
Scenario:
Reminding your child about their homework due tomorrow.
Subject Explanation:
A gentle way to remind without being too formal, suitable for personal contexts or casual professional emails.
Additional Tip:
Best for situations where you want to sound encouraging rather than strict.
5. “Just to bring to your attention…”
Scenario:
Sending an email to a coworker about a document that requires review before a deadline.
Subject Explanation:
This phrase shifts the reminder to a more neutral tone, making it a good fit for business communication.
Additional Tip:
Use this for bringing attention to an ongoing task without implying any urgency.
6. “May I remind you that…”
Scenario:
You are following up with a colleague who agreed to complete a project task.
Subject Explanation:
This is a polite, formal reminder that fits well in professional and academic settings.
Additional Tip:
Good for situations where formality is required, such as in official letters or reports.
7. “Keep in mind that…”
Scenario:
You’re letting a team member know about a rule or guideline they need to follow during a project.
Subject Explanation:
This phrase helps emphasize the importance of the information being shared without feeling like a reprimand.
Additional Tip:
Useful for reinforcing policies or guidelines without sounding strict.
8. “Just a heads-up that…”
Scenario:
Informing a coworker about a schedule change for an upcoming event.
Subject Explanation:
This phrase is informal and gives a gentle warning, ideal for casual or friendly reminders.
Additional Tip:
Use this in relaxed work environments or when you have a friendly relationship with the person.
9. “I’d like to draw your attention to…”
Scenario:
Sending a memo to your team about a key detail in the new project plan.
Subject Explanation:
This is a more formal way to focus someone’s attention on important information, making it suitable for reports or formal meetings.
Additional Tip:
Best for formal presentations or official correspondence.
10. “Please note that…”
Scenario:
You’re sending out an announcement about a change in company policy.
Subject Explanation:
This phrase is standard in business writing, often used for highlighting important details or instructions.
Additional Tip:
Use this when you need to emphasize something factual or informative in a concise way.
11. “Remember that…”
Scenario:
You’re reminding a friend about a dinner reservation you both made for the weekend.
Subject Explanation:
Simple and direct, this phrase is suitable for casual reminders among friends or family.
Additional Tip:
Perfect for lighthearted or friendly reminders.
12. “Just a nudge to remind you about…”
Scenario:
You’re reminding a colleague about their part of a team project due soon.
Subject Explanation:
This is a softer reminder that feels more like a suggestion, reducing the pressure of a strict reminder.
Additional Tip:
Great for maintaining positive work relationships.
13. “Allow me to remind you…”
Scenario:
Following up with a business partner about a scheduled meeting.
Subject Explanation:
A formal way to gently bring up a previously discussed topic, fitting for professional settings.
Additional Tip:
Ideal for formal communication without sounding rigid.
14. “I wanted to bring to your attention that…”
Scenario:
Mentioning an upcoming policy change in a company newsletter.
Subject Explanation:
This phrase is neutral and suitable for highlighting key information in a professional context.
Additional Tip:
Good for situations where you want to emphasize a point without a sense of urgency.
15. “Please make a note that…”
Scenario:
Sending instructions for a work process to a new team member.
Subject Explanation:
A direct and formal phrase that asks for specific attention to an important detail.
Additional Tip:
Effective in training or instructional settings.
16. “Let me remind you…”
Scenario:
You’re reminding a friend about an appointment you scheduled together.
Subject Explanation:
This phrase has a straightforward tone, making it great for familiar or semi-professional relationships.
Additional Tip:
Use when the reminder is about something mutually agreed upon.
17. “Please be aware that…”
Scenario:
Notifying your department about a system maintenance schedule.
Subject Explanation:
This phrase has a formal tone and is best used in official or semi-formal announcements.
Additional Tip:
Ideal for sharing critical information or updates in a professional context.
18. “This is a gentle reminder that…”
Scenario:
Reminding a colleague about an upcoming project milestone.
Subject Explanation:
The word “gentle” makes this phrase feel less commanding and more considerate, ideal for sensitive situations.
Additional Tip:
Best for reminders that need to be conveyed with extra politeness.
19. “Please keep in mind…”
Scenario:
Updating your team about changes in the project timeline.
Subject Explanation:
This phrase is slightly softer than “Please note that,” making it suitable for ongoing communications.
Additional Tip:
Good for continuous updates without a sense of urgency.
20. “For your reference…”
Scenario:
Including details in an email about a previously discussed topic.
Subject Explanation:
This phrase indicates that the information is supplementary, useful for clarity without being directive.
Additional Tip:
Perfect for follow-up emails or clarifying points without pressuring the recipient.
Let’s continue with the remaining phrases to provide a well-rounded list of alternatives to “Please Be Reminded”:
21. “Just a note to remind you…”
Scenario:
Reminding a coworker about a task they need to finish by the end of the day.
Subject Explanation:
This phrase has a friendly and informal tone, making it perfect for reminders between colleagues or friends.
Additional Tip:
Use when you need a light reminder that feels casual and non-intrusive.
22. “I’d like to highlight that…”
Scenario:
Sending an email to emphasize the importance of a specific procedure in a report.
Subject Explanation:
A formal phrase that adds importance to the information being shared, suitable for business settings.
Additional Tip:
Use for reinforcing key points in documents or presentations.
23. “As a quick reminder…”
Scenario:
Notifying your team about the deadline for submitting timesheets.
Subject Explanation:
This phrase is efficient for brief reminders, emphasizing that it’s a quick and gentle nudge.
Additional Tip:
Ideal for situations where brevity is crucial, such as in meetings or short emails.
24. “For your awareness…”
Scenario:
Informing a client about upcoming changes in service hours.
Subject Explanation:
A neutral way to share information that needs attention without implying any action.
Additional Tip:
Perfect for informative statements rather than direct instructions.
25. “I wanted to make sure you’re aware…”
Scenario:
Sending a follow-up email to confirm that a colleague knows about a newly added meeting.
Subject Explanation:
This phrase is personal and direct, often used to confirm the recipient’s awareness of a detail.
Additional Tip:
Use when you want to verify someone’s understanding without sounding accusatory.
26. “Let’s not forget…”
Scenario:
Reminding your team during a meeting about an essential step in the project plan.
Subject Explanation:
This phrase is inclusive, making it suitable for team reminders or collective projects.
Additional Tip:
Creates a sense of shared responsibility, perfect for collaborative environments.
27. “Please keep this in mind…”
Scenario:
Sending a guideline email for a project to ensure compliance.
Subject Explanation:
A subtle way to emphasize an instruction or guideline, appropriate for semi-formal situations.
Additional Tip:
Good for highlighting ongoing expectations or standards.
28. “I want to emphasize that…”
Scenario:
Discussing a crucial deadline with your project team to ensure it’s not overlooked.
Subject Explanation:
This phrase adds weight to the reminder, signaling that the point is particularly significant.
Additional Tip:
Great for reinforcing critical details or deadlines in professional settings.
29. “Just a gentle nudge…”
Scenario:
Following up on an email regarding a pending document submission.
Subject Explanation:
A soft reminder that implies understanding and patience, perfect for informal or friendly settings.
Additional Tip:
Use to convey empathy while still stressing the importance of the reminder.
30. “As a heads-up…”
Scenario:
Notifying someone about an upcoming schedule change before it takes effect.
Subject Explanation:
An informal way to bring attention to future changes, often used in casual or semi-formal situations.
Additional Tip:
Good for proactive communication, letting someone know in advance without demanding immediate action.
Other Ways to Say “Please Provide Feedback”
31. “I’d like to remind you that…”
Scenario:
Sending a client a follow-up about a scheduled service date.
Subject Explanation:
This is a formal reminder that retains a respectful tone, suitable for business correspondence.
Additional Tip:
Great for professional emails where clarity and politeness are essential.
32. “Please be mindful of…”
Scenario:
Mentioning a new company policy that affects daily operations.
Subject Explanation:
A considerate reminder that hints at thoughtful adherence, often used in instructional or advisory contexts.
Additional Tip:
Perfect for setting expectations without sounding authoritative.
33. “Just for your information…”
Scenario:
Including a note in a report about an upcoming event.
Subject Explanation:
This phrase suggests that the reminder is purely informational, not requiring any immediate response.
Additional Tip:
Use when the reminder is a heads-up rather than a call to action.
34. “I want to make sure you haven’t missed…”
Scenario:
Checking with a team member to ensure they’ve seen the latest project update.
Subject Explanation:
This phrase is personal and direct, making sure the recipient is aware of something crucial.
Additional Tip:
Good for one-on-one communication where you’re checking in on someone’s awareness.
35. “Please take note of…”
Scenario:
Including a detail in an instructional email about a training session.
Subject Explanation:
A formal and clear way to emphasize an important point, often used in documentation or guidelines.
Additional Tip:
Perfect for scenarios where accuracy and clarity are vital, such as policy or rule reminders.
Pros and Cons of Using Reminder Alternatives
Pros
- Diverse Tone: Using different phrases can adjust the tone from formal to friendly, depending on the context.
- Increased Clarity: More specific alternatives can clarify the purpose of your reminder.
- Engagement: Changing phrases prevents communication from sounding repetitive, keeping the audience engaged.
- Flexibility: These alternatives can be tailored to fit professional or personal communication styles.
Cons
- Misinterpretation: Some phrases may be too subtle or unclear if the context isn’t clear.
- Inconsistency: Using too many alternatives in a single communication stream can confuse the recipient about the level of importance.
- Formality Mismatch: Using an overly formal phrase in a casual setting, or vice versa, can create discomfort.
- Overuse: Even diverse phrases can lose their impact if overused without context or variation.
Conclusion
Effectively reminding others while maintaining a positive and respectful tone is a valuable communication skill. Whether in a professional setting or a personal conversation, choosing the right phrase can make a significant difference.
By varying how you remind others, you can ensure your message is both engaging and appropriate for the context. These 35 alternatives to “Please Be Reminded” provide a robust toolkit for anyone looking to communicate clearly and politely, no matter the situation.
Remember, the goal is to be clear, kind, and direct, ensuring that your reminders are received positively and acted upon promptly. So, explore these alternatives and find the perfect match for your unique communication style.
Hi, I’m Zadie Smith: I’m dedicated to helping others master English through practical tips. I enjoy making complex ideas simple and accessible for everyone.
