“Sometimes, finding the right phrase makes your message more impactful.”
We often find ourselves needing to communicate updates, information, or gentle reminders in both personal and professional settings. While “Just to let you know” is a common phrase, it can become repetitive and lose its charm if overused. Having a diverse vocabulary allows us to adapt our tone, maintain engagement, and leave a positive impression.
In this blog, you’ll discover 35 alternative ways to say “Just to let you know.” These alternatives can help you tailor your communication, whether you’re sending an email to a colleague, texting a friend, or discussing updates in a meeting. Each phrase will come with practical scenarios, explanations, and helpful tips so you can incorporate them effortlessly.
So, why stick to the same old expression? Let’s explore these alternatives and improve the way we share information in our daily conversations.
1. For Your Information
Scenario: Emma emails her manager: “For your information, the meeting has been rescheduled to 3 PM.”
Subject Explanation: This formal alternative is perfect for professional settings. It ensures the recipient understands the information is for their awareness.
Additional Tip: Use it in emails or documents where a neutral tone is required.
2. I Wanted to Mention
Scenario: Jake tells his team: “I wanted to mention that the deadline has been extended.”
Subject Explanation: This phrase adds a casual yet polite tone to your statement. It works well in conversations or casual messages.
Additional Tip: Pair it with a smile in verbal communication for a friendly touch.
3. By the Way
Scenario: Sarah says to her friend: “By the way, the coffee shop down the street has a new menu.”
Subject Explanation: This informal phrase is great for casual conversations. It implies the information isn’t urgent but worth noting.
Additional Tip: Use this when transitioning between topics to maintain flow in your conversation.
4. Just a Heads Up
Scenario: Kevin texts his coworker: “Just a heads up, the client might join the call a bit late.”
Subject Explanation: This phrase is a friendly way to prepare someone for upcoming information or events.
Additional Tip: It’s ideal for quick updates where brevity is key.
5. FYI (For Your Information)
Scenario: Linda writes in an email: “FYI, the files are now uploaded to the shared folder.”
Subject Explanation: Commonly used in professional emails, FYI is short, direct, and effective for sharing updates.
Additional Tip: Use sparingly to avoid sounding overly formal or abrupt.
6. I Thought You Should Know
Scenario: Alice tells her friend: “I thought you should know the party has been moved to Saturday.”
Subject Explanation: This phrase adds a personal touch, showing you’re considerate about the recipient’s awareness.
Additional Tip: Works well in personal and professional contexts alike.
7. As a Reminder

Scenario: Daniel emails his team: “As a reminder, the quarterly reports are due tomorrow.”
Subject Explanation: Use this to emphasize important dates or tasks without appearing pushy.
Additional Tip: Pair it with clear instructions to avoid misunderstandings.
8. In Case You Weren’t Aware
Scenario: Maria says to her colleague: “In case you weren’t aware, the office hours are changing next week.”
Subject Explanation: A polite way to share information that might have been overlooked.
Additional Tip: Great for situations where the recipient might already know the information.
9. To Bring to Your Attention
Scenario: Tom writes in an email: “To bring to your attention, there’s a new policy about remote work.”
Subject Explanation: Adds a formal tone, making it suitable for professional communication.
Additional Tip: Use this in emails or meetings when introducing important updates.
10. Wanted to Keep You in the Loop
Scenario: Emily texts her friend: “Wanted to keep you in the loop about the surprise party plans.”
Subject Explanation: A friendly and inclusive way to update someone on ongoing events or developments.
Additional Tip: Ideal for group projects or collaborative efforts.
11. To Clarify
Scenario: Mike says in a meeting: “To clarify, the budget for this project has been approved.”
Subject Explanation: Use this phrase to provide additional details or correct misunderstandings.
Additional Tip: Ensure your tone remains neutral to avoid sounding defensive.
12. For Your Awareness
Scenario: Nina writes in a report: “For your awareness, the survey results are now available.”
Subject Explanation: A polished and professional alternative, often used in formal settings.
Additional Tip: Works well when sharing non-urgent updates.
13. I’d Like to Inform You
Scenario: Ben emails his professor: “I’d like to inform you that I’ve completed the assignment.”
Subject Explanation: A straightforward phrase that adds formality to your message.
Additional Tip: Best for academic or professional settings.
14. Here’s a Quick Update
Scenario: Olivia says in a team chat: “Here’s a quick update: the client approved the proposal.”
Subject Explanation: Sets the stage for concise and relevant updates.
Additional Tip: Use this when brevity is important.
15. Allow Me to Share
Scenario: Sam says during a presentation: “Allow me to share the results of the recent survey.”
Subject Explanation: Adds a touch of formality, making it suitable for presentations or formal discussions.
Additional Tip: Use when transitioning into a detailed explanation.
16. Just Keeping You Updated
Scenario: Anna texts her coworker: “Just keeping you updated: the shipment arrived today.”
Subject Explanation: A casual and friendly way to ensure someone stays informed.
Additional Tip: Use in contexts where you want to maintain a conversational tone.
17. Something to Note
Scenario: Ryan writes in a report: “Something to note: the figures for last quarter have been adjusted.”
Subject Explanation: Draws attention to specific details without overwhelming the recipient.
Additional Tip: Perfect for highlighting key points in documents or conversations.
18. I’d Like to Bring Up
Scenario: Chloe says in a meeting: “I’d like to bring up the challenges we’re facing with the new software.”
Subject Explanation: An effective phrase for introducing topics or concerns.
Additional Tip: Use when initiating discussions during meetings.
19. Just Wanted to Inform You
Scenario: Alex emails a vendor: “Just wanted to inform you that the shipment is scheduled for next Monday.”
Subject Explanation: This phrase offers a balanced tone that’s polite and approachable, suitable for most scenarios.
Additional Tip: Use this when initiating a conversation where you want to appear courteous.
20. Here’s Something You Should Know
Scenario: Lily tells her friend: “Here’s something you should know: the bookstore has a sale this weekend.”
Subject Explanation: This phrase adds a conversational and engaging tone to your message.
Additional Tip: Use in personal contexts to share news or updates casually.
21. Bringing This to Your Attention
Scenario: Mark writes to his colleague: “Bringing this to your attention: the report needs revisions before submission.”
Subject Explanation: A formal phrase that emphasizes the importance of the information being shared.
Additional Tip: Use when highlighting action points in professional communications.
22. As You May Already Know
Scenario: Rachel emails a client: “As you may already know, our office will be closed on public holidays.”
Subject Explanation: A respectful way to preface information that might not be new to the recipient.
Additional Tip: Follow up with specific details to avoid assumptions.
Other Ways to Say “Let’s Keep in Touch”
23. Thought You Might Want to Know
Scenario: Ethan texts his friend: “Thought you might want to know the concert tickets are almost sold out.”
Subject Explanation: This phrase has a considerate tone, showing you’re sharing information that could be valuable.
Additional Tip: Perfect for sharing updates with friends or acquaintances.
24. I Feel It’s Important to Mention
Scenario: Clara writes in a proposal: “I feel it’s important to mention the potential risks involved.”
Subject Explanation: This phrase works well for serious or significant updates where emphasis is required.
Additional Tip: Ideal for formal discussions or reports where clarity is crucial.
25. Allow Me to Update You
Scenario: Oliver says in a meeting: “Allow me to update you on the status of the project.”
Subject Explanation: A polite and formal way to begin providing an update, often used in meetings or presentations.
Additional Tip: Use when transitioning into detailed explanations or reports.
26. Sharing This for Your Benefit
Scenario: Mia writes in a team chat: “Sharing this for your benefit: there’s a training session next Friday.”
Subject Explanation: This phrase emphasizes the recipient’s advantage in knowing the information.
Additional Tip: Works well when suggesting helpful resources or events.
27. Keeping You in Mind
Scenario: Liam texts a friend: “Keeping you in mind, I saved you a seat at the show tonight.”
Subject Explanation: This alternative adds a caring and thoughtful tone, suitable for personal interactions.
Additional Tip: Use when you want to emphasize your consideration for the recipient.
28. To Make You Aware
Scenario: Hannah emails her HR team: “To make you aware, the policy update will be shared next week.”
Subject Explanation: A professional phrase that helps establish clarity in workplace communication.
Additional Tip: Use in situations where timely awareness is critical.
29. It’s Worth Noting
Scenario: Ryan adds in a meeting: “It’s worth noting that the market trends are shifting in our favor.”
Subject Explanation: This phrase highlights details that are insightful or noteworthy.
Additional Tip: Perfect for presentations or discussions requiring focus on key points.
30. I Would Like to Notify You

Scenario: Sophia emails her landlord: “I would like to notify you about a maintenance issue in the apartment.”
Subject Explanation: A formal and respectful way to deliver important information.
Additional Tip: Use in contexts requiring professionalism or official tone.
31. Just Bringing This Up
Scenario: Jack says during a chat: “Just bringing this up, but the deadline might need an extension.”
Subject Explanation: This phrase is casual and allows you to gently introduce a topic.
Additional Tip: Ideal for discussions where you don’t want to seem too assertive.
32. Something You Might Find Useful
Scenario: Ava tells her colleague: “Something you might find useful: there’s a template for this report online.”
Subject Explanation: This phrase conveys helpfulness, making it great for collaborative settings.
Additional Tip: Pair with actionable advice for greater impact.
33. Passing Along Some Information
Scenario: David emails his team: “Passing along some information: the client has provided additional requirements.”
Subject Explanation: Adds a neutral tone that’s suitable for forwarding updates or messages.
Additional Tip: Use in professional emails to maintain simplicity and clarity.
34. Here’s What I’ve Learned
Scenario: Olivia tells her friend: “Here’s what I’ve learned: the restaurant you like is opening a new branch.”
Subject Explanation: A personal and engaging way to share updates or discoveries.
Additional Tip: Use in informal contexts to maintain a warm tone.
35. Let Me Bring This to Light
Scenario: Carter says during a discussion: “Let me bring this to light: the budget allocation might need adjustment.”
Subject Explanation: A formal phrase that adds weight to the information being shared.
Additional Tip: Use when addressing serious or overlooked issues in a professional setting.
Pros and Cons of Using Alternatives
Pros:
- Adds variety and creativity to communication.
- Helps tailor tone to specific audiences.
- Avoids repetition and maintains engagement.
Cons:
- Overusing certain alternatives may confuse the audience.
- Some phrases might not suit every context.
- Requires effort to choose the most appropriate expression.
Conclusion
Diversifying your vocabulary with alternatives to “Just to let you know” can transform your communication style.
Whether you’re sending updates at work, chatting with friends, or making announcements, these phrases enable you to strike the right tone and connect effectively. With thoughtful usage, you can ensure your messages are clear, engaging, and respectful.

Hi, I’m Ethan Matthews: I make English easy with my clear and simple teaching style. I love helping learners feel confident in every lesson.