“Looking for alternative ways to say ‘I am writing to inform you“
In professional and casual communication, the phrase “I am writing to inform you” is commonly used, but it can often feel formal or repetitive. Finding alternative ways to express this sentiment can bring more variety and clarity to your writing. Whether you’re writing an email, memo, or letter, exploring different ways to begin your message can help you communicate more effectively. In this blog, we’ll discuss 35 creative alternatives for “I am writing to inform you,” each with its own unique context and scenario.
Using a diverse vocabulary not only enhances the readability of your messages but also adds a personal touch, making your communication feel more engaging. Whether you’re a student, professional, or someone looking to polish their writing skills, mastering alternatives to overused phrases can elevate your style. The goal is to provide you with enough options to suit various situations, making your communication sound natural, concise, and tailored to the recipient.
By the end of this article, you’ll have a robust toolkit of phrases to choose from, making it easier to express yourself clearly and confidently. These alternatives can help you navigate different professional settings, whether you are informing colleagues, clients, or friends. So let’s explore these alternatives and learn how to use them in various scenarios.
35 Ways to Say “I Am Writing to Inform You”
1. “I Would Like to Notify You”
Scenario: In a formal email to a colleague, you could write: “I would like to notify you of an important update regarding the project.”
Explanation: This phrase maintains professionalism and sounds more polite. It is perfect for situations where you need to gently inform someone about a specific matter.
Additional Tip: Use this phrase when you want to convey urgency without sounding too abrupt.
2. “I’m Reaching Out to Let You Know”
Scenario: In an email to a business partner, you might write: “I’m reaching out to let you know that the meeting has been rescheduled.”
Explanation: This casual approach makes the message feel less stiff while still being informative.
Additional Tip: Ideal for emails that aim to be both friendly and informative.
3. “I Wish to Update You”
Scenario: When sending a progress report, you could say: “I wish to update you on the status of the current project.”
Explanation: This conveys a sense of respect while also providing information in a timely manner.
Additional Tip: Use when delivering news that has evolved over time.
4. “I Would Like to Advise You”
Scenario: If informing someone about a policy change, you might write: “I would like to advise you of the new company policy.”
Explanation: This version is great for formal or advisory communication, showing you’re offering guidance.
Additional Tip: Use in situations where you need to communicate recommendations or instructions.
5. “I Am Sending This to Let You Know”
Scenario: In a casual message, you might write: “I am sending this to let you know that the event has been postponed.”
Explanation: A less formal way to inform someone, suitable for day-to-day communication.
Additional Tip: Best for short, friendly messages where no formality is required.
6. “I Would Like to Bring to Your Attention”
Scenario: In a meeting summary, you could write: “I would like to bring to your attention that the report deadline has been extended.”
Explanation: This phrase is commonly used in professional settings to highlight important details.
Additional Tip: Useful for introducing important points in discussions or emails.
7. “I Am Writing to Notify You”
Scenario: A business letter might include: “I am writing to notify you of the changes in the schedule.”
Explanation: A more direct variation that is still polite and professional.
Additional Tip: Use when clarity and directness are important.
8. “I Am Reaching Out to Share”
Scenario: In an email to a team, you could write: “I am reaching out to share the latest updates on the project.”
Explanation: This phrase works well when the tone is more informal, and you want to engage the reader actively.
Additional Tip: It’s great for collaborative environments where sharing information is key.
9. “Please Be Informed”
Scenario: In a notification email, you might write: “Please be informed that the office will be closed for the holidays.”
Explanation: This is a more formal option, appropriate for situations requiring a formal tone.
Additional Tip: Use this phrase when communicating to a large group or in official correspondence.
10. “I Want to Let You Know”
Scenario: In a personal email to a friend, you might write: “I want to let you know that I’ll be arriving late to the event.”
Explanation: This is a friendly and straightforward alternative, suitable for informal communication.
Additional Tip: Perfect when you want to share a simple fact or update.
11. “I Am Writing to Make You Aware”
Scenario: When sending a reminder, you could write: “I am writing to make you aware of the upcoming deadline for submission.”
Explanation: This phrase emphasizes alertness and awareness.
Additional Tip: Use it when the information you’re sharing requires the recipient to take action.
12. “I Wanted to Inform You”
Scenario: In a follow-up email, you might write: “I wanted to inform you that your request has been processed.”
Explanation: This alternative adds a personal touch by expressing past intent while still being informative.
Additional Tip: Ideal when referring to past decisions or actions that need to be communicated.
13. “Just a Quick Note to Let You Know”
Scenario: In a quick update email, you could write: “Just a quick note to let you know that I’ll be out of the office tomorrow.”
Explanation: This informal phrase is great when you want to keep it light and simple.
Additional Tip: It’s especially effective in situations where brevity is key.
14. “I Wanted to Reach Out”
Scenario: For a more casual message, you could write: “I wanted to reach out and inform you that we’ve changed our business hours.”
Explanation: This phrase strikes a balance between formal and casual tones, making it versatile.
Additional Tip: Great for emails where the tone doesn’t need to be too stiff but still needs to convey professionalism.
15. “I Am Writing to Advise”
Scenario: In a legal context, you might say: “I am writing to advise you of the necessary next steps in the process.”
Explanation: This phrase is more authoritative and is often used in professional or legal settings.
Additional Tip: Ideal for situations where guidance is being given or advice is necessary.
16. “I Am Writing to Update You”
Scenario: In an email to a colleague, you could write: “I am writing to update you on the progress of the new project.”
Explanation: This phrase is direct and clearly communicates that the purpose of the message is to provide updated information.
Additional Tip: Suitable for updates that require some background explanation.
17. “I Am Reaching Out to Let You Know”
Scenario: When informing a client, you might say: “I am reaching out to let you know that your order has shipped.”
Explanation: This phrase is warm and friendly, making it ideal for client communication.
Additional Tip: Use when you want to sound approachable while still providing important updates.
18. “I Would Like to Bring to Your Notice”
Scenario: In a formal business memo, you could write: “I would like to bring to your notice a change in the office protocol.”
Explanation: This is a formal phrase, suitable for professional settings where clear and direct communication is necessary.
Additional Tip: It adds a sense of importance, so use it when discussing issues of significance.
19. “This Is to Inform You”
Scenario: In a notice to employees, you could write: “This is to inform you that the meeting is rescheduled to next Monday.”
Explanation: Simple and direct, this phrase cuts to the chase while still sounding professional.
Additional Tip: A great option for official announcements.
20. “I Am Writing to Update You on”
Scenario: When following up on a task, you could say: “I am writing to update you on the status of your request.”
Explanation: This version emphasizes the update aspect, making it suitable for status reports.
Additional Tip: Best used when providing ongoing progress updates or developments.
21. “Just to Let You Know”
Scenario: For an informal note, you might say: “Just to let you know, we’ve decided to extend the deadline for the assignment.”
Explanation: Informal and to the point, this is perfect for quick, casual updates.
Additional Tip: Avoid using in overly formal settings, as it might sound too relaxed.
22. “Please Be Advised”
Scenario: In a formal letter, you might write: “Please be advised that all payments must be made by the due date.”
Explanation: This is a professional and somewhat authoritative way to inform someone.
Additional Tip: Ideal when you want to communicate something that the recipient must acknowledge.
23. “I Am Writing to Notify You of”
Scenario: In an email to a client, you could write: “I am writing to notify you of the changes to our pricing structure.”
Explanation: A direct and professional way to communicate important business matters.
Additional Tip: Use when the message contains key updates that need to be acknowledged.
24. “I Am Reaching Out to Let You Know”
Scenario: In an update to a colleague, you might write: “I am reaching out to let you know that I’ll be on leave next week.”
Explanation: This version strikes a balance between formal and casual.
Additional Tip: Use when you need to communicate something personal, but in a professional tone.
25. “I Wish to Notify You”
Scenario: In a formal notice, you could write: “I wish to notify you of the upcoming changes in company policy.”
Explanation: A polite and respectful way to inform someone of official matters.
Additional Tip: Use when the tone needs to remain formal and respectful.
26. “I Want to Keep You Updated”
Scenario: In an email to a manager, you could write: “I want to keep you updated on the status of the project.”
Explanation: A casual yet clear way to share progress or developments.
Additional Tip: Best used in ongoing projects or situations where frequent updates are necessary.
27. “I Am Writing to Notify You Regarding”
Scenario: When sending a legal notice, you might write: “I am writing to notify you regarding the final decision on your application.”
Explanation: This is formal and appropriate for legal or contractual communication.
Additional Tip: Use for official notices requiring the recipient’s acknowledgment.
28. “I Would Like to Inform You About”
Scenario: When introducing new information, you could write: “I would like to inform you about our new product launch.”
Explanation: A polite and informative way to share details about upcoming events or changes.
Additional Tip: Perfect for marketing or promotional content.
29. “I’m Writing to Provide You With”
Scenario: In a report, you could say: “I’m writing to provide you with the results of our survey.”
Explanation: A direct way to provide specific information, often used in formal communication.
Additional Tip: Use when offering detailed or factual information.
30. “I Am Sending You This Message to Inform You”
Scenario: In a customer service email, you might write: “I am sending you this message to inform you that your refund has been processed.”
Explanation: Direct and clear, this phrase leaves little room for confusion.
Additional Tip: Ideal for transactional or service-related communication.
31. “This Message Is to Notify You”
Scenario: In a workplace announcement, you could write: “This message is to notify you about the upcoming holiday schedule.”
Explanation: A formal and direct way to share important updates.
Additional Tip: Best for official communications that require prompt attention.
32. “Please Take Note That”
Scenario: When sending an important reminder, you could write: “Please take note that the conference call will begin at 10 AM sharp.”
Explanation: A clear and polite way to request attention to important details.
Additional Tip: Useful when you want to highlight important dates or times.
33. “I Am Writing to Confirm”
Scenario: When confirming an appointment, you could write: “I am writing to confirm our meeting tomorrow at 2 PM.”
Explanation: This phrase is often used to confirm prior communication.
Additional Tip: Use when you need to verify details or agreements made previously.
34. “I Would Like to Share With You”
Scenario: In an email to a friend, you could write: “I would like to share with you my thoughts on the new movie.”
Explanation: This variation is perfect for a less formal, more engaging message.
Additional Tip: Use it to introduce new ideas or casual updates.
35. “I Am Writing to Give You an Update”
Scenario: When following up on a task, you might say: “I am writing to give you an update on the status of your application.”
Explanation: This phrase works well for follow-ups and status updates.
Additional Tip: Perfect for emails that require ongoing updates or progress reports.
Pros and Cons
Pros:
- Provides variety and improves engagement.
- Helps convey messages in a personalized manner.
- Offers multiple options for formal and informal communication.
Cons:
- Some phrases may sound too casual in formal settings.
- Overuse of certain phrases can make communication feel repetitive.
Conclusion
Finding alternatives to “I am writing to inform you” can significantly enhance your writing, making it sound more engaging and dynamic. Whether you need a formal tone or a more casual approach, these 35 alternatives give you the flexibility to choose the right phrase for your message.
By varying your vocabulary, you not only improve your communication but also ensure that your audience stays interested and connected to what you’re saying.
Hi, I’m Ethan Matthews: I make English easy with my clear and simple teaching style. I love helping learners feel confident in every lesson.
